Athletic Code of Conduct 2017-2018
KHSAA rules and by-laws must be followed in all cases of eligibility, transfer, physical examinations, insurance coverage, starting dates, use of school equipment, etc. If, at any time, you have any questions regarding these rules or by-laws, contact the Athletic Director at the school (927-6953).
Absence from Practice
Students with unexcused absences from practice sessions (absences for which the coach had no notice) shall be subject to the following:
– 1st Offense: Suspension from 10% of games scheduled for the regular season.
– 2nd Offense: Suspension from 30% of games scheduled for the regular season.
– 3rd Offense: Dismissal from that sport * If a student-athlete has gone to the Doctor’s Office and does not attend practice that day or subsequent days, the Doctor’s Excuse MUST indicate that the student-athlete should be excused from practice.
NOTE: Students may NOT attend or participate in school functions or sporting events for any full day absence unless they provide an excuse listed on page 4.
Additional regulations may be placed on the student athlete by the coach, but those rules must be approved yearly by the administration, prior to the beginning of each season.
According to KHSAA rules, any student that turns 19 years of age, before August 1 of any year that they are still in high school, become ineligible to participate in high school sports programs.
Students who are members of athletic teams, or try out for athletic teams (including cheerleading) who are determined to have possessed, used, sold, transferred, or attempted to sell or transfer any alcoholic beverage or any controlled substance, AT ANY TIME, whether on school property or at a private function, shall be subject to the following corrective action:
– 1st Violation: Mandatory suspension from the sport in which they are participating for 10% of the games scheduled for the regular season in that sport. If the suspension period is not complete by the end of the season, the suspension will carry over to the next sport that the student- athlete participates OR the next season of the same sport until the original suspension is complete.
– 2nd Violation: Mandatory suspension from the sport in which they are participating for 30% of the games scheduled for the regular season in that sport. If the suspension period is not complete by the end of the season, the suspension will carry over to the next sport that the student-athlete participates OR the next season of the same sport until the original suspension is complete.
– 3rd Violation: Mandatory suspension from ALL sports activities for ONE FULL YEAR from the date of student admission or the date that a charge is filed (whichever comes first).
At least one of the following criteria may be used to determine whether a student has violated these rules:
– An admission by the student;
– Detection by an employee of the school system;
– Citation or arrest of the student by an law enforcement officer;
– A positive result of any blood, breath, or urine test.
If the student refuses to cooperate during investigation by schools officials, or is found at a later date to have misled school officials, the student is subject to suspension of additional games, the number of which will be determined by the high school administration.
Students who are members of athletic teams, or try out for athlete teams (including cheerleader teams) who are determined to have used or possessed any tobacco product while on school property or while participating in or traveling to or from any school sponsored or related event shall be subject to the following sanctions:
– First violation: Mandatory suspension from the sport in which they are participating for 10% of the games scheduled for the regular season
– Second violation: Mandatory suspension from the sport in which they are participating for 30% of the games scheduled for the regular season.
** ANY student-athlete found to have committed crimes against the school / district OR otherwise will be suspended the number of games described above (see the Alcohol Policy on the previous page). This includes any misdemeanor OR felony charges and also refers to student- athletes that have been accused based on probable cause that MAY eventually lead to charges being filed.
Athletic Policies & Code of Conduct
(See Athletic Director for a copy of the student athletic Code of Conduct) Students and parents must follow all rules and regulations addressed in the Athletic Contract. It is the responsibility of the student to read the Athletic Contract and to follow all of the policies of that contract. Failure to follow the rules addressed may result in disciplinary action.
Dropping Out of a Sport
Any student who drops out of a sport after the first game is played, may not practice or participate in pre-season conditioning for another sport, until the first sports season is completed. Coaches do not have the privilege of making a decision to allow a student to participate in another sport. Also, student athletes will not be eligible to join another sports program until all bills and fundraising items are taken care of for the previous sports program. There will be no exceptions to this rule.
Athletic Attendance Policy
For student-athletes to remain eligible for play, he/she must be in attendance at school on a daily basis. In particular, student-athletes must be counted as present for a FULL day on the day of a contest as well as the day after a contest in order to be eligible for the next contest. Student-athletes that are absent any portion of these days without a valid excuse will be ineligible to participate and will not dress for the event.
Grade Eligibility Requirements (Local and KHSAA)
Any student who is enrolled in the sixth grade shall have seven (7) school years from the times of his/her initial enrollment to complete eligibility in high school interscholastic athletics, subject to the jurisdiction of the Kentucky High School Athletic Association (KHSAA). No student shall be eligible to participate in secondary interscholastic athletics for more than a total of one (1) year in each grade.
Students must have earned at least six (6) units prior to their second year, thirteen (13) by the end of their second year, and twenty (20) by the end of their third year of enrollment in high school. All students must pass at least four (4) of five (5) classes during each of the semesters they are participating in a sport.
Weekly Grade Check
The Athletic Director will make a weekly check of grades of all students participating in athletics. Student-athletes will remain eligible as long as their grades are passing each week. If a student-athlete has a failing grade in ONE or MORE classes, the following will be criteria used to determine eligibility:
– If a student-athlete has an “F” average in ONE of his/her classes (through the weekly checklist) then the student-athlete will be placed on probation until grades are checked the following week. During this time the student-athlete will be required to attend ESS. The student-athlete WILL be eligible for game or practice activities for that week as long as their grade has improved from the previous week, all homework has been turned in and the teacher agrees the student has given proper effort. (Note: This requirement is more strict than the policy required by KHSAA).
– If the student’s grade drops or if the student is failing at least two (2) classes, they will be required to attend ESS and be ineligible for games for that week.
The board shall designate an insurance company to provide a group accident insurance program for pupils (09.312). The Board of Education pays for the insurance coverage through this insurance company for all students who are participating in athletics.
In case of accident or injury:
– In all cases, parental insurance is the primary coverage
– School insurance in always the secondary coverage.
– Kentucky High Athletic Association provides catastrophic coverage
To access the secondary coverage:
– Secure claim form from Coach, High School Office or Board of Education
– Coach will complete Section I (top) of form BEFORE giving the form to the parent.
– Parent will complete Section II (bottom, page 1) of claim form and submit to insurance company at the address provided on the back of the form.
NOTE: It is the parent-guardian’s responsibility to submit the claim form and any related paperwork to the insurance company. For more detailed information or questions, contact the Athletic Director.
Coverage for the student begins on the first day of official practice for the sport each new school year upon receipt of the signed athletic contract, signed KHSAA parental consent forms, and the signed physician’s physical certificate. The insurance provided by the Hancock County School System and the KHSAA is only in effect during the official season for the respective sport.
Students wishing to participate in sports shall receive a copy of the Board Athletic policy, a copy of the coach’s rules for the sport and an athletic contract. Participating students and parents/guardians shall sign the athletic contract (located on the school’s website) and shall abide by the rules of the sport established by the coach and the general athletic rules for all sports. Each student must pass a medical examination as a prerequisite to be eligible for interscholastic athletics (09.3132 & 09.311).
Obtaining a Sports Letter
Football: The participant must play in six (6) quarters more than the number of games in a season. Example – 10 games = 16 quarters
Girls’ & Boys’ Basketball: Thirty-five (35) quarters
Track: Athlete must score a minimum of 25 points (based on finish place) during the course of the season in competition (either individually or as part of a relay). Athletes will also earn one point for each event in which they compete at each meet (regardless of where they finish) for a maximum of 4 participation points per competition. Points scored in competition will be added to participation points in order to determine whether or not the athlete letters.
Cross Country: Participate in 75% of the varsity meets
Cheerleading: Complete each sports season as a member of the squad
Baseball & Softball: Participate in 50% of the varsity games played
Tennis: Participate in the regional meet
Golf: Participate in one-half of the matches or be present when one-half of the matches are played. (Note: Other schools cannot always bring large numbers of golfers.)
Volleyball: Participate in one-half of the varsity matches plus tournament play
In case of injury, a student may still letter as long as they have met the requirements of their sport, complete the season by attending the remaining scheduled varsity events (as medically able to do so) to support their teammates.